Effective as of April 1, 2019
Any use you make of Watermark Ventures service offerings is subject to our Terms of Service.
1. Information We Collect
We collect personal information in the following ways:
1.1 Information that you provide to us directly
We gather information that you provide to us when you:
- purchase products or services from us
- subscribe to our newsletters and mailing lists
- participate in promotional offers and other promotions, competitions or prize drawings
- fill in forms, conduct searches, post content on the website, respond to surveys, or use any other features of our website
- make an inquiry, provide feedback, submit correspondence, or make a complaint over the phone, by email, on our website or by post
- register for, and update an online account with us (including if you access through Facebook, LinkedIn, Twitter, Google, or an open IP provider)
- register to, present at, and/or attend, our events and conferences, scan your attendance badge at any of the booths at our conferences/events, or at our booths when we are present at someone else’s conference/event
- enter into a contract with us
- sign up for job alerts on our websites, submit a job application, a CV, cover letter, or social media profile to a job opening, attend an interview, assessment, or meeting
- contact other users on the websites
- ‘follow’, ‘like’, post to, or interact with, our social media accounts, including Facebook, LinkedIn, Twitter, Pinterest, Instagram, and SnapChat.
The information you provide to us will include (depending on the circumstances):
- Identity and contact data: title, names, addresses, email addresses, phone numbers or your signature.
- Account profile data: a username/display name, password, user preferences and, if you sign up through a social media account, certain information about that account.
- Financial data: payment details, which may include billing addresses, credit/debit card details and bank account details.
- Employment and background data: if you apply for employment on our site, your academic and work history, qualifications, skills, projects and research that you are involved in, references, proof of your entitlement to work in the relevant country, your social security number, your passport or other identity document details, your current level of remuneration (including benefits), and any other such similar information that you may provide to us.
- Visual and audio information about yourself: e.g. a photo or video footage, or sound recording.
- Your preferences: information about your preferences, interests, industry focus, community choices, and other customer profile information.
- Any other information that you choose to share with us: for example, any information that you provide via correspondence, when you fill out our survey(s), that you share via our website or social media accounts linked to our website, or any information that you choose to provide in person at events, meetings, or over the phone.
- Mobile application: when you download and use the application, we automatically collect information on the type of device you use and your operating system version.
1.2 Information we collect through online technology
Technologies such as cookies, beacons, tags, local storage, and scripts are used by us and our affiliates, and other companies, such as third party technology service providers and web analytics providers. These technologies make it easier for you to navigate our website and to help us manage the content on our website and are used to analyze trends, administer the sites, track users’ movements around the site (including which site you clicked from to arrive at our site), and gather demographic information about our user base.
1.3 Information from other sources
In certain circumstances, we will receive information about you from other sources, including third parties. For example, we may receive personal information from any of the following, who may be based inside and/or outside the USA:
- Other website users.
- Your agents or representatives who are acting on your instructions.
- Commercial contact lists that we acquire from other organizations.
- Organizations that we acquire or merge with.
- Organizations with whom we provide co-branded websites, products, and services.
- Fraud detection agencies.
- Your current and former employers, recruitment agencies, and referees.
- Service providers including our website developers, IT support providers, cloud services providers, payment services providers, billing service providers, contractors, consultants, advertising agencies and platforms, digital performance monitoring and management providers, advertising analytics providers, marketing and sales service providers, user experience testing platforms, B2B contact databases, recruitment agencies, survey tool providers, customer relationship and customer support service providers, customer identity account management providers, HR service providers, couriers, instant messaging service providers.
- Social media plugins. By providing your social media account details you are authorizing that third-party provider to share with us certain information about you.
- Publicly available sources such as LinkedIn, Facebook, and Twitter.
We might also receive information about you from other third parties if you have indicated to such third parties that you would like to hear from us.
2. Using Personal Information
2.1 How we use information we collect
We use your information for the following purposes:
- To provide access to our website in a manner convenient and optimal and with personalized content relevant to you.
- To register and maintain your Watermark Ventures account.
- To process and fulfill your orders for Watermark Ventures products and services.
- To process and facilitate transactions and payments, and recover money owed to us.
- To monitor your account and use of services to ensure compliance with our end-user agreements and prevent and identify unlawful content use and violations.
- To enable you to communicate with other website users and clients.
- To conduct business with you or your employer, including to contact you and manage and facilitate our business relationship with you and your employer.
- To provide customer service and support, like dealing with inquiries or complaints about the website, which may include sharing your information with our website developer, IT support provider, and payment services provider as necessary.
- To enable you to take part in prize drawings, competitions, and surveys.
- To work with you and undertake projects with you, including to process any proposals that you submit to us.
- For recruitment, including to process any job applications you submit to us, whether directly or via an agent or recruiter including sharing your information with our third party recruitment agencies.
- To carry out marketing and let you know about our news, events, new website features products or services that we believe may interest you, including sharing your information with our marketing services providers.
- To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you.
- To interact with users on social media platforms.
- To conduct data analytics to improve our website, products/services, marketing, customer relationships and experiences.
- To make suggestions and recommendations by sharing your information with selected third parties such as sponsors and partners, so they can contact you about things that may interest you.
- To carry out marketing research and user testing to assess the levels of satisfaction of existing and proposed products and services.
- To protect, investigate, and deter against fraudulent, unauthorized, or illegal activity.
- To enable us to comply with our policies and procedures and enforce our legal rights, and to protect the rights, property or safety of our employees and share your information with our technical and legal advisors.
3. How We Share and Disclose Personal Information
We consider your personal information to be a vital part of our relationship with you and do not sell your personal information to third parties. There are, however, certain circumstances in which we may share your personal information with certain third parties, as follows:
- Other website users and clients who use our websites and/or applications to communicate or otherwise interact with you;
- Sponsors, partners and collaborators, including sponsors of our products or services.
- Our service providers who are acting as processors and who assist us with our administrative or business functions, or in the provision of any of our products/services to you.
- Wholly owned subsidiaries, and foreign offices, of Watermark Ventures, Inc.
- Regulators and governmental bodies.
- Marketing parties which are any selected third party that you consent to our sharing your information with for marketing purposes.
- Any prospective buyer of our business or assets, only in the event that we wish to sell any part of our business or assets.
- Other third parties including legal, professional or other advisors, regulatory authorities, courts, law enforcement agencies and government agencies where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
4. How We Look After Your Personal Information and How Long We Keep It
We use administrative, technical, and physical safeguards to protect the security, confidentiality, and integrity of personal data against loss, misuse and unauthorized access, disclosure, alteration, and destruction. We also operate a policy of “privacy by design” by looking for opportunities to minimize the amount of personal information we hold about you.
The safeguards we use include:
- ensuring the physical security of our offices, warehouses, or other sites
- ensuring the physical and digital security of our equipment and devices by using appropriate password protection and encryption
- using standard security protocols and mechanisms (such as secure socket layer (SSL) encryption) to transmit sensitive data such as credit card details
- maintaining a data protection policy for, and delivering data protection training to, our employees
- limiting access to your personal information to those who need to use it in the course of their work
If you have any questions about the security of your personal information, please contact us.
We will keep your information for as long as is necessary to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for our lawful business purposes, such as for the purposes of exercising our legal rights or where we are permitted to do. We operate a data retention policy and look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it.
Please contact us if you would like to obtain details of our retention periods for different aspects of your personal data.
4.3 Help keep your information safe
You can also play a part in keeping your information safe by:
- choosing a strong account password, and changing it regularly.
- keeping your login and password details confidential
- logging out of the website and closing the browser each time you have finished using it, especially when using a shared computer
- informing us if you know or suspect that your account has been compromised, or if someone has accessed your account without your permission
- keeping your devices protected by using the latest version of your operating system and maintaining any necessary anti-virus software
- being vigilant to any fraudulent emails that may appear to be from us. Any emails that we send will come from an email address ending in: @watermarkventures.com
5. International Transfers of Your Information
Watermark Ventures is based in the United States of America.
5.1 Special note to users outside of the United States
We transact business throughout the world and have operations, processes and systems that cross borders. Our offices and servers are located in the United States. We transfer your personal data within Watermark Ventures in the United States, and to affiliates, joint venture partners, and third party service providers around the world.
- only transferring your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission;
- where we use providers based in the US, we may transfer data to them which requires them to provide similar protection to personal data shared between the Europe and the US; or
- where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
We may transfer your personal information to countries in the following regions outside of the EEA: North America and Asia. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
6. Your Rights: Access and Accuracy, Updating, Correcting, or Deleting Information
6.1 Your rights – summary
You have certain rights in respect of the information that we hold about you, including:
- the right to ask us not to process your personal data for marketing purposes
- the right to request access to the information that we hold about you
- the right to request that we correct or rectify any information that we hold about you which is out of date or incorrect
- the right to withdraw your consent for our use of your information in reliance of your consent, which you can do by contacting us
- the right to object to our using your information on the basis of our legitimate interests and there is something about your particular situation which makes you want to object to processing on this ground
- the right to receive a copy of any information we hold about you in a structured, commonly-used, machine readable format, in certain circumstances
- in certain circumstances, the right to ask us to limit or cease processing or erase information we hold about you
- the right to lodge a complaint about us to the UK Information Commissioner’s Office as well as a right to lodge a complaint with the relevant authority in your country of work or residence
6.2 How to exercise your rights
You may exercise your rights above by contacting us and we will comply with your requests unless we have a lawful reason not to do so.
In the case of preventing processing for marketing activities, you can opt out of marketing by signing in to your account and updating your account settings. You may also opt-out of receiving newsletters or other communications by following the opt-out instructions included in each newsletter or communication or by contacting us.
You can opt out of our Google Analytics data collection by using the tools available here.
Please note that your objection to processing could mean that we are unable to provide you with our services. Even after you have chosen to withdraw your consent we may continue to process your personal information when required or permitted by law, in particular in connection with exercising and defending our legal rights, or meeting our legal and regulatory obligations.
6.3 What we need from you to process your requests
We may need to request specific information from you to help us confirm your identity and to enable you to exercise the rights set out above. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You will not have to pay a fee to exercise the rights set out above. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We will try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
7. Children’s Privacy
Our website is not intended for children. We do not knowingly collect or maintain the personal information of children under the age of 13, and in some jurisdictions under the age of 16. If you are under the age of 13, please do not access our website at any time or in any manner. If we learn that we have collected personal information of children under the age of 13 or 16 (as applicable), we will take appropriate steps to delete that data.
8. Sharing Data with Third Parties
Please be responsible with personal information of others when using our website and the services available on it. We are not responsible for your misuse of personal information, or for the direct relationship between you and others that takes place outside of the website or our services.
9. For California Residents: Your Privacy Rights and Do Not Track Disclosure
California law requires us to let you know how we respond to web browser Do Not Track (DNT) signals. DNT is a way for users to inform websites and services that they do not want certain information about their webpage visits collected over time and across websites or online services. We do not respond to or honor DNT signals or similar mechanisms transmitted by web browsers at this time.
11. How to Contact Us